How to Send Encrypted Emails

 

The Article contains instructions on how to encrypt email that is being sent outside of Central City networks and contains HIPAA / PHI information.

Encrypt outbound messages for secure message transmission. To encrypt an outbound message:

1. Log into Outlook or Outlook Web, and select to create, forward, or reply to a message.
2. Click the Barracuda Essentials logo to open the Actions panel.
   • OutlookWeb – Click the Barracuda Essentials logo in the lower right of the new message
   • Outlook – Click the Encrypt Message button in the Outlook ribbon.

3. By default, Encryption is off. Click to toggle Encryption to on. The encryption attachment is added to the message:
   Encryption in Outlook Web
   
   
   Encryption in Outlook
   

   Important!

   Do not delete the attachment; if deleted, the message will not be encrypted.

   In Outlook:

   • When the message is encrypted, the Encryption () icon displays at the top of the message.

   • If you turn off encryption from the Actions panel, the message is not encrypted and the Encryption Off () icon displays at the top of the message.

4. Complete your message, and click Send to send the encrypted message.